Position Title:Executive Assistant
Industry: NGO
Salary: Ksh 80,000- 120,000 Gross
Primary Location:Nairobi
Job Type : Full-time Employment
Brief Company Profile:
Our client is a strictly Christian based NGO involved in developing
pro-poor marketing models and strategic alliances to enhance economic growth
among poor communities. They seek to hire a polished Executive Assistant
Duties & Responsibilities
·
Ensure smooth operation of
Director’s office,
·
Managing an extremely active and
dynamic calendar of meetings and official appointments
·
Arranging complex and detailed
travel plans, itineraries, and agendas.
·
Compiling documents for
travel-related meetings
·
Coordinating activities, such as
conferences, field visits, workshops
·
Other tasks that facilitate the
director’s ability to effectively lead the organization
·
Adaptable to the changing
requirements and the influx of various requests from leadership
·
Work closely and effectively with
the director to keep her well informed of upcoming commitments and
responsibilities
·
Following up appropriately and
keeping the director updated
·
Prepare agenda in advance; assist
and provide research/background information, content development, and creation
of presentations.
·
Prioritize conflicting needs;
handles matters expeditiously, proactively, and follows through on
·
projects to successful
completion, often with deadline pressures.
·
Coordinate meetings and take
meeting notes.
·
Manage the daily schedule of the
director, ensuring that she knows her schedule 24 hours in advance
·
and keeping appointments and
meetings on time or changing schedules when necessary.
·
Compose correspondence/reports
for the director and/or executive
teams
·
Manage external contacts for
director, proactively understanding who they are, which are priority
·
contacts and keeping track of
periodic communication needed for priority contacts.
·
Anticipate the director needs and
proactively bring together appropriate people and resources to
·
support these needs.
·
Plan and coordinate all aspects
of leadership meetings
·
Perform liaison services on
behalf to donors, Government Officials, other relevant partners
·
Review correspondence (mail and
email) addressed to the director and take the appropriate follow-up actions as
required.
·
Must abide by the policies and
procedures of the organisation
·
Adhere to the organization’s
compliance system and understand organizational policies and
·
Procedures necessary to ensure
appropriate decision-making protocols are followed.
·
Handle confidential information
in a professional and discreet manner.
Qualifications & Skills
·
Degree in Business
Administration/ Office Management or related field
·
Minimum of 5 years’ experience as
a Executive Assistant preferably for a senior level Manager
·
He/she should have experience
working in a highly confidential office
·
High level integrity
·
He/she should be born again and
have high moral principles.
·
Keen attention to detail, ability
to exercise initiative, and work independently
·
Must be more than 30 years.
·
Exceptional Skills in IT
·
Highly developed organizational
skills
·
Excellent communication skills,
both verbal and written
·
Well-presented and good etiquette
·
Meticulous and thorough nature
·
An ability to work to tight
deadlines
·
Loyalty and a high level of
confidentiality
·
Proven experience in office
management
Mode of Application:
If you are up to the challenge, posses the necessary qualification and
experience, please send your CV only quoting the job title on the email subject
(Executive Assistant Ksh 80-100K Gross) to jobs@corporatestaffing.co.ke before 31st May 2014
Kindly indicate Current/Last salary on your CV
N.B: We do not charge any fee for receiving your CV nor for interviewing.
Only candidates short-listed for interview will be contacted.
The Recruiting Manager
Corporate staffing Services
Nabui House, 3rd floor, Westlands. (Next to Unga House)
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